Privacy Policy

Last Updated: 22 October 2026

1. Introduction

Welcome to Gnomic Digital (“we,” “our,” “us”). We are a specialised digital marketing and communications business focused on the life sciences, healthcare, biotechnology, pharmaceutical, genomics and related scientific industries.

We are committed to respecting your privacy and protecting the personal information you share with us through our website, communications and business interactions.

This Privacy Policy explains what information we collect, how we use and protect it, when we may share it, and the choices available to you when you visit our website or interact with our services.

By accessing our website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy, subject to any consent required by applicable law.

2. Information We Collect

We may collect the following categories of information, depending on how you interact with Gnomic Digital.

2.1 Information You Provide

When you contact us, submit an enquiry or request information about our services, we may collect:

• Name and professional designation.
• Business email address.
• Company or organisation name.
• Contact number, if provided.
• Information about your business, project, requirements or areas of interest.
• The contents of your messages, feedback and other communications.

Please do not submit confidential scientific information, patient records, sensitive personal data or proprietary business materials through general website enquiry forms unless an appropriate arrangement has been established.

2.2 Information Collected Automatically

When you visit our website, certain technical information may be collected automatically, depending on the website configuration and the tools enabled. This may include:

• IP address and approximate geographic region.
• Browser type, device information and operating system.
• Pages visited, time spent on pages and referring websites.
• Website interactions and general usage patterns.
• Technical information used to maintain website security and performance.

We collect only the information reasonably necessary for the relevant purposes and subject to applicable law.

2.3 Information from Professional Sources

Where relevant to our business-to-business services, we may use publicly available professional information, such as company websites, business directories, professional profiles and industry publications, to understand organisations, identify potential business contacts and support legitimate business development activities.

We aim to use such information responsibly and in accordance with applicable privacy and marketing laws.

3. How We Use Your Information

We may use the information we collect to:

• Respond to enquiries and requests for information.
• Communicate with prospective and existing clients.
• Understand your business requirements and recommend relevant services.
• Prepare proposals, quotations and project plans.
• Deliver and manage digital marketing, scientific communication, content, design, analytics and marketing operations services.
• Improve website usability, content and performance.
• Measure website traffic and engagement where appropriate analytics tools are enabled.
• Maintain website security, prevent misuse and troubleshoot technical issues.
• Meet legal, regulatory, contractual and administrative obligations.
• Send relevant business updates or marketing communications where permitted by law and, where required, with your consent.

We do not sell your personal information to third parties.

4. Legal Basis for Processing

Where applicable privacy law requires a legal basis for processing personal information, we may rely on one or more of the following:

• Your consent.
• Taking steps at your request before entering into a contract or performing a contract with you.
• Our legitimate business interests, where these do not override your rights and interests.
• Compliance with legal obligations.
• Other lawful grounds permitted by applicable legislation.

Where processing relies on consent, you may withdraw that consent, subject to applicable law and the consequences of doing so.

5. Cookies and Website Analytics

Our website may use cookies and similar technologies to support functionality, security, analytics and performance.

Depending on the tools enabled, these technologies may help us understand how visitors use the website and identify areas for improvement.

Third-party tools such as Google Analytics, Google Search Console, Google Ads or other measurement and marketing services may be used if configured on our website. Their actual use depends on our active website setup.

You can manage cookies through your browser settings and, where provided, our website’s cookie preference controls. Disabling certain cookies may affect some website functionality.

Where required by law, we will seek consent before placing non-essential cookies or using similar technologies.

6. Contact Forms and Email Communications

If you submit an enquiry through our website or contact us by email, we will use the information you provide to respond to your request and manage the related business communication.

Our website may use third-party hosting, form-processing or email services to receive and deliver messages. Information may be processed by these providers as necessary to operate the relevant service.

Please be aware that email and internet communications cannot be guaranteed to be completely secure.

If you no longer wish to receive non-essential marketing communications from us, you may request to unsubscribe or opt out using the instructions in the communication or by contacting us directly.

We may continue to send essential service-related or administrative communications where appropriate.

7. Sharing of Information

We do not sell or rent your personal information.

We may share information with the following categories of recipients where necessary and lawful:

• Service providers: Website hosting, domain management, email, form processing, analytics, security and other technology providers.

• Business partners and contractors: Where necessary to deliver an agreed project or service, subject to appropriate confidentiality and data-handling arrangements.

• Professional advisers: Legal, accounting or other advisers when reasonably required.

• Public authorities: Where disclosure is required by law, a valid legal process or a lawful request.

• Business transfers: In connection with a merger, restructuring, sale or transfer of business assets, subject to applicable law.

We seek to limit disclosures to information reasonably necessary for the relevant purpose.

8. Third-Party Websites and Services

Our website may contain links to third-party websites, platforms or resources.

These third-party services operate under their own privacy policies and terms. We do not control their data practices and are not responsible for the privacy, security or content of websites that we do not operate.

We encourage you to review the applicable privacy policies before providing information to third-party websites.

9. Artificial Intelligence and Website Images

Gnomic Digital may use AI tools to create or assist in creating original website visuals, illustrations, conceptual graphics and other creative assets.

We may also use images and visual assets sourced from Pixabay or other sources that permit use under their applicable licence terms. Where appropriate, we acknowledge these sources.

AI-generated visuals may be illustrative and should not automatically be interpreted as photographs of actual people, facilities, equipment, research findings or clinical outcomes.

We aim to review visual assets for suitability and licensing considerations before publication. However, AI-generated content can occasionally resemble existing material or contain inaccuracies.

We do not intentionally use AI-generated website imagery as a means of collecting personal information. If AI tools are used to process information submitted by a visitor or client, that processing will be subject to the applicable service terms, privacy commitments and relevant legal requirements.

10. Confidentiality and Sensitive Information

Gnomic Digital serves organisations in scientific and healthcare-related industries. We recognise that information in these sectors may include confidential research, proprietary business information, patient information and other sensitive material.

Our general website enquiry forms are not intended for collecting patient health records, clinical data, genetic information or other sensitive personal information.

Please do not submit such information through the website unless we have expressly agreed to an appropriate secure process and the necessary legal, contractual and privacy safeguards are in place.

For client engagements, confidentiality, permitted data use, retention and security requirements may be addressed separately through contracts, statements of work, confidentiality agreements or data-processing agreements.

11. Data Security

We take reasonable technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Depending on the services and systems involved, these measures may include access controls, account security, software updates, secure website configurations and the use of reputable third-party service providers.

However, no website, electronic transmission or storage system can be guaranteed to be completely secure. We cannot promise absolute security, but we aim to manage information responsibly and address security concerns appropriately.

12. Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including responding to enquiries, managing business relationships, fulfilling contractual obligations, maintaining appropriate records and meeting legal requirements.

Retention periods may vary depending on the type of information and the nature of the interaction.

When information is no longer required, we will take reasonable steps to delete it, anonymise it or otherwise dispose of it securely, subject to applicable legal and operational requirements.

13. Your Privacy Rights and Choices

Depending on your location and applicable law, you may have the right to:

• Request information about the personal data we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information where legally applicable.
• Withdraw consent where processing is based on consent.
• Object to or request restrictions on certain processing activities.
• Opt out of eligible marketing communications.
• Raise a complaint with the relevant data protection authority.

To exercise an applicable right, contact us using the details provided below. We may need to verify your identity before responding.

We will consider and respond to requests in accordance with applicable law. Certain information may need to be retained where a legal obligation or other lawful exception applies.

14. Privacy and Data Protection in India

Gnomic Digital aims to handle personal information in accordance with applicable Indian laws, including the Digital Personal Data Protection Act, 2023, and relevant rules and notifications to the extent in force and applicable.

Where applicable, we will provide required notices, obtain consent where necessary, respect applicable rights and fulfil relevant obligations concerning the processing of digital personal data.

The precise rights, procedures and obligations applicable to a particular interaction may depend on the legislation and rules in force, the nature of the processing and any applicable exemptions.

If you are located outside India, additional privacy laws may apply to our interactions with you. Where applicable, we will take reasonable steps to address those requirements.

15. International Data Transfers

Some service providers used to operate our website or support our business may process information on servers located outside India or in other jurisdictions.

Where personal information is transferred internationally, we aim to ensure that the transfer and related processing comply with applicable legal requirements and any relevant contractual safeguards.

The locations and transfer arrangements may vary depending on the third-party services actively used.

16. Children’s Privacy

Our website and business services are intended primarily for businesses, professionals and organisations.

We do not knowingly seek to collect personal information from children through our general website enquiry forms. If we become aware that personal information has been collected in circumstances where it should not have been, we will take appropriate steps in accordance with applicable law.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website technology, business practices or legal obligations.

Any revised version will be published on this page with an updated “Last Updated” date. Where required by law, we will provide additional notice or obtain consent for material changes.

We encourage you to review this page periodically.

18. Contact Us

If you have questions about this Privacy Policy, wish to exercise an applicable privacy right or have a concern about how your information is handled, please contact us.

Gnomic Digital

Email: gnomicdigital.com

Website: gnomicdigitalinquiries@gmail.com

Business Location: India

We will review your request and respond within the timeframe required by applicable law.